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Coronavirus Memo To Employees

 

To: Our Valued Employees

Subject: COVID-19: Keeping Our Workplace Safe

 

As global concern about the current COVID-19 outbreak grows, we’re doing our best to keep everyone healthy and safe in the workplace while also minimizing the disruptions to our day-to-day operations.

 

We’re closely monitoring the situation and know that misinformation and fear can spread more virulently than the virus itself, and we want to discourage false information from circulating. If you’re looking for trusted, up-to-date information, we recommend visiting the specific coronavirus websites of the CDC or the WHO.

 

We understand the current outbreak is worrying, and we want to take a moment to share the ways we can all help keep the workplace safe, as well as the steps we’ll take as an organization if and when necessary.

Since the virus is highly contagious and there’s currently no vaccine, we all need to:

 

•   Stay home if we are sick

If you experience cold, flu-like symptoms, or simply a running nose, please stay home. Because the coronavirus produces cold-like symptoms in 80% of infected individuals, it’s important to remain at home when ill regardless of how mild your symptoms are. If you have a fever over 100 degrees, please stay home for 14 days to ensure you have not contracted the coronavirus.

 

•   Refrain from visiting the workplace after travel to an infected city or high-risk country

Please do not come into the workplace for 14 days if you’ve visited a city with a confirmed case of the virus, whether the trip was business-related or for personal travel. Additionally, if you’ve visited any city — with or without confirmed cases — in the countries of China, South Korea, Italy, or Iran, please refrain from entering the workplace for 14 days.

 

•   Stay home if we’ve had contact with a potentially infected person

The virus spreads easily from person to person. Please stay home for 14-days if you’ve had contact with a confirmed case or potentially infected person. This includes persons returning from high-risk countries.

 

•   Refresh ourselves on proper cough and sneeze hygiene

Cover your nose or mouth with a tissue or your elbow — not your hand — and discard the tissue immediately after.

 

•   Wash our hands regularly

Proper hand washing remains the best way to prevent transmission of the virus. Wash your hands after using the restroom, touching your face, eating, drinking, coughing, or sneezing, and at regular intervals throughout the day. Use warm soapy water and wash your hands for at least 20 seconds, or the time it takes to sing “Happy Birthday” twice. Alternatively, alcohol-based hand sanitizer is effective as well.

 

•   Stop touching our faces

Fomites — objects that we commonly touch — are the main way the disease is spreading. Reduce the chance of transmission from a fomite, like a doorknob, by keeping your hands away from your eyes, nose, and mouth.

 

•   Rely on virtual communication when possible

In an effort to cut down on human-to-human contact, please cancel in-person meetings and communicate via videoconferencing or phone calls.

 

• Get the flu vaccine

Healthy individuals are less susceptible to contracting the coronavirus. Keep yourself healthy by getting this year’s vaccine.

 

In turn, the measures we’re taking as a company will be:

 

•   Make PPE available to employees

We’ll provide personal protective equipment and information on how to use them.  N95 respirators and gloves are available for employees who wishes to use them or bring their own to the work site.

 

•   Provide ample hand sanitizer and tissues around the office

Please cough and sneeze into tissues and immediately discard them. Use hand sanitizer after coughing, sneezing, touching your face, and regularly throughout the day.

 

•   COVID-19 Employee Handbook Addendum

Updated policies and procedure to address COVID-19 related questions and changes due the virus

 

Of all these measures, we cannot stress enough the importance of staying home when you’re sick. Please do your part to keep everyone safe and healthy by refraining from coming into work with symptoms even if you “feel fine.”

 

As always, please contact your supervisor or HR with any questions or concerns.

 

Thanks for your continued support in this uncertain time.

 

 

Below is SSA's COVID-19 Policy Addendum.  ALL SSA employees are required to acknowledge receipt, read and sign document below.